Executive Administrative Assistant

Company: Talent Software Services, Inc.
Location: Redmond
Posted on: June 25, 2025

Job Description:

Executive Administrative Assistant 2 Job Summary: Talent Software Services is in search of an Executive Administrative Assistant for a contract position in Redmond, WA. The opportunity will be a year with a strong chance for a long-term extension. Position Summary: Purpose of the Team: Executive Business Support for organization which is responsible for the sell-in and sell-thru of consumer-based products into 3rd part retail. The team are looking for a proactive and organized Executive Business Partner to support three senior leaders and play a central role in enabling team operations across the Americas Consumer Sales Organization. This is a fast-paced with high visibility across business management and leadership teams. Primary Responsibilities/Accountabilities: Provide executive support for 3 senior leaders, including handling key logistics, communications, and task management Partner closely with other Executive Business Partners and Business Managers to align priorities and support leadership team effectiveness Coordinate team events and offsites across the Americas org — including planning, logistics, and execution Assist with meeting agendas, team communications, project follow-ups, and executive briefing materials Support special projects and ensure timely follow-up on key deliverables 80% of time: Executive calendar management for 4 leaders which includes being in daily/weekly communication with leaders on managing meeting requests, team meetings, 1:1's for the coming days/weeks. Working with other administrative assistants and business managers to coordinate schedules on important meetings. Executive admin support like travel bookings, expense reports, and other ad hoc requests like reservations, room bookings, offsite logistic coordination etc. 20% of time: Ability to support leader in light business manager support: like coordinating team meetings with agendas, decks and follow ups Ad hoc deck management/polishing for special projects, follow ups/status for key items with team stakeholders Qualifications: Years of Experience Required: 2-4 overall years of experience in the field. Degrees or certifications required: A degree is a preference for this role, more focus on skill set Ability to work in a fast paced and dynamic environment with a calm presence Strong project, task and time management skills Ability to communicate effectively and succinctly with multiple stakeholders on status of work, help needed and next steps in written (IM/Email) and virtual syncs (Teams) Strong written and verbal English language Strong organizational, time management, and project management skills with attention to detail Experience working with senior leaders and cross-functional teams, Ability to navigate ambiguity and thrive in a fast-paced, dynamic environment Performance Indicators: Performance will be assessed based on ability to work fast paced environment and quality of work. 1Minimum 3 years experience with Supporting senior leaders ( The resource will be working with four senior leaders, so relationship management and presentation skills are crucial ) Minimum 3 years experience with Project management Minimum 2 years experience with Microsoft tools (mostly teams and outlook) If this job is a match for your background, we would be honored to receive your application! Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities including contract, contract to hire and permanent placement. Let's talk! About this facility:

Keywords: Talent Software Services, Inc., Lakewood , Executive Administrative Assistant, Administration, Clerical , Redmond, Washington